You Booked A Tent – Here’s What You Need to Know

So you’ve booked a tent for your event, how exciting! There are a lot of details that go into creating the perfect tent setup, though. Here, we’ll walk you through all the prep work you can do to make sure the tent installation runs smoothly.

How We Secure Your Tent

Depending on your tent location, we will be using one of the following three methods to safely secure your tent.

1. Staking

We will request Blue Stakes Locate—a free service (requires 3 business days’ notice) that alerts utility providers to mark public underground utility lines.

Important Notes:

•  Private underground lines (e.g., sprinklers, firepit gas lines, landscape lighting) are not marked by this service.
•  You are responsible for marking all private utilities before installation.
•  Diamond Event is not liable for damage to unmarked private utilities.
•  Please make sure the area is easily accessible and all markings are clearly visible before we arrive.

2. Cement Weights

If staking is not an option, we will secure your tent using cement weights that range from 500 lbs to 4,320 lbs, depending on the size of your tent.

Before installation, please let us know if there are:

• Stairs, steep hills, or long distances from the loading area to the tent site.
• Any surface concerns—our team uses large dollies or forklifts to move the weights, and we are not responsible for surface damage during standard setup or takedown.

3. Water Ballasts

In some cases, we may secure your tent using water ballasts.

• You must provide a reliable, high-pressure water source near the installation site.
• Water will be dumped on-site after the event – please plan accordingly.

Another Important Note: Permits & Event Regulations

While Diamond Event will obtain the fire permit for your event, it is your responsibility to check with your local municipalities for any additional permits required. Some permits can take up to 30 days for approval.

Common permits may include:

• Temporary Use Permit (TUP)
• Conditional Use Permit (CUP)
• Special Event Permits

We strongly recommend contacting your local permitting office well in advance to make sure everything is in order. You can read more about permitting in our Event Permits and Regulations blog post.

If you have any more questions – reach out to our team! We’d be happy to help!